What Does ‘Process On’ Mean For Submissions?
So, you've submitted something – a manuscript to a publisher, an application to a job, a design to a contest, or even a feature request to a software company. You're anxiously checking your email, refreshing the submission portal, and generally biting your nails. Then, you see it: the dreaded, ambiguous status update: "Process On." What does that actually mean?
The phrase "Process On" (or variations like "In Process," "Under Review," or "Processing") is a common, yet frustratingly vague, status indicator. It essentially means your submission has been received and is somewhere in the organization's workflow, but it offers little insight into where in that workflow. This article will break down what "Process On" typically signifies, what you can reasonably expect, and what (if anything) you can do while you wait.
Decoding "Process On": The Stages of Submission Review
Understanding what "Process On" encompasses requires understanding the typical stages a submission goes through:
Receipt & Acknowledgment: This is the initial stage. Your submission has been received, and usually, you'll get an automated email confirming this. Sometimes, the status might jump straight to "Process On" after this.
Initial Screening/Triage: This is where your submission is quickly reviewed to ensure it meets basic requirements. For example, does a manuscript adhere to the publisher's genre guidelines? Does a job application include a resume? Submissions failing this stage might be rejected quickly.
Detailed Review: If your submission passes the initial screening, it moves to a more in-depth review. This might involve multiple reviewers, subject matter experts, or a scoring system. The time spent in this stage varies greatly.
Decision-Making: After the detailed review, a decision is made. This could be acceptance, rejection, or a request for revisions.
Notification: Finally, you're notified of the decision.
"Process On" typically means your submission is somewhere between the initial screening and the decision-making stage. It's a black box.
What "Process On" Doesn't Mean
It's equally important to understand what "Process On" doesn't mean:
- It doesn't mean you're guaranteed acceptance: The status update is purely informational. It doesn't indicate the quality of your submission or your chances of success.
- It doesn't mean your submission is being actively worked on 24/7: Review processes take time. Reviewers have other responsibilities, and the volume of submissions can be high.
- It doesn't mean you should immediately contact the organization: Unless explicitly stated otherwise, contacting them while your submission is "Process On" is generally discouraged. It can be seen as impatient and could potentially harm your chances (though this is rare, it's best to err on the side of caution).
What To Expect While Your Submission Is "Process On"
Realistically, you can expect the following:
- A waiting game: Patience is key. Review processes can take days, weeks, or even months, depending on the complexity and volume of submissions.
- Radio silence: Don't expect frequent updates. Most organizations will only contact you when a decision has been made.
- Potential for status changes (or lack thereof): The status might change to something more specific (e.g., "Under Review by Editor," "Awaiting Committee Decision"), but it might also remain "Process On" until the final decision.
What You Can (And Should) Do While Waiting
While you can't directly influence the review process, here's what you can do to make the waiting period more productive:
Resist the urge to constantly check: Set specific times to check for updates (e.g., once a day or once every few days). Obsessively refreshing the page will only increase your anxiety.
Focus on other projects: Channel your energy into new submissions, personal projects, or other aspects of your life. This will help you stay productive and prevent you from dwelling on the outcome of the current submission.
Prepare for different outcomes: Consider what you'll do if your submission is accepted, rejected, or requires revisions. Having a plan in place will make the process less stressful, regardless of the outcome.
Review your submission (again): Use the waiting time to critically evaluate your submission. Identify areas for improvement and consider how you might refine your work in the future. This is especially helpful if you receive feedback later.
Research similar opportunities: Don't put all your eggs in one basket. Identify other potential opportunities and start preparing your submissions.
When Is It Okay To Follow Up?
While generally discouraged, there are a few situations where a polite follow-up might be appropriate:
- If you haven't heard back within the stated timeframe: Many organizations provide an estimated timeline for the review process. If that timeline has passed, a brief email inquiring about the status of your submission is acceptable.
- If you have a significant update to your submission: For example, if you've received an award or publication related to your submission, you might want to inform the organization. Keep the email concise and professional.
- If you discover an error in your submission: If you realize you made a mistake in your application or manuscript, contact the organization immediately to correct it.
When following up, be polite, professional, and respectful of the organization's time. Avoid demanding answers or expressing frustration. A simple "Dear [Contact Person], I hope this email finds you well. I submitted [Submission Title] on [Date] and was wondering if there were any updates on its status. Thank you for your time and consideration" is usually sufficient.
The Takeaway: Patience and Perspective
Seeing "Process On" can be frustrating, but understanding what it signifies and managing your expectations can make the waiting period more bearable. Remember that the review process takes time, and focusing on other projects will help you stay productive and maintain a healthy perspective. While waiting, use the time to refine your skills and prepare for future opportunities. Ultimately, "Process On" is just a temporary status. A decision will eventually be made, and you'll be one step closer to your goals.